Register : Pro Portsmouth MSD

* Important Reminder About Our Office Location

Pro Portsmouth has moved to a new location, please make note of our physical address and mailing address below.

New Office Location:
Pro Portsmouth
3 Greenleaf Woods Drive, Unit 101
Portsmouth, NH 03801

All mail should be sent to:
Pro Portsmouth
P.O. Box 967
Portsmouth, NH 03802
I understand that the Pro Portsmouth office has moved to a new location and that all mail correspondence should be sent to the P.O. box listed above*
- I understand

NEW FOR 2024:

I understand that I may access the festival footprint to set up from 6:30am - 8:30am at the specified Vendor Check In Streets. I may not head directly to my space and begin to set up until I have checked in with event volunteers at the 2 entry points.

Vender Check In Streets:

Pleasant & State Streets - Only food vendors placed on Pleasant Street

Fleet & Hanover Streets - For all other vendors (Congress, Daniel and Market Streets)
I acknowledge that I have read the information above and understand that I need to check in with event volunteers at my designated streets before I begin set up.*
- I understand

Acceptance confirmations begin in late March; specific booth space designation information, event map and permit will be mailed out approximately two weeks before the event.
Business/Organization Name*
Website (company or etsy)
Facebook
Instagram

Contact Person*
Email*
Phone/Cell*
Business
Mailing Address*
Street Address Address Line 2 City State ZIP Code

All booth applicants must provide Pro Portsmouth with a Certificate of Insurance for general liability. This is proof of your business insurance and that it will in fact protect you, your booth/space, and anyone/anything related to or coming into contact with your booth’s operation. Coverage of $1,000,000.00 is required. The Certificate must state that Pro Portsmouth, Inc. is an additionally insured party and it must include the date of Saturday, June 8, 2024.

Event Insurance Policy: In order to encourage craftspeople and new, small businesses (i.e. those without storefronts, craftspeople, at home start-ups) to have booths, we have partnered with ACT Insurance. Information about ACT policies, including cost, can be accessed on the Booth/Vendor Information page here. Please note that ACT is unable to cover any food vendors or non-profit organizations with this policy.
IMPORTANT: Do not purchase a policy or submit insurance until we advise you that you have been conditionally accepted pending receipt of your Certificate of Insurance. Contact us at info@proportsmouth.org if you have any questions.
I understand that, after initial review, I will be asked to provide Pro Portsmouth with my Proof of Insurance in the form of a Certificate noting Pro Portsmouth as an Additional Certificate Holder for Market Square Day, Saturday, June 8, 2024. (The address is P.O. Box 967, Portsmouth, NH 03802). Final acceptance is dependent on a participant’s providing Pro Portsmouth with a Certificate of Insurance.*
I understand

Craft Space Quantity
Price: $195.00
Downtown Portsmouth Storefront (in Festival area) Quantity
Price: $145.00
Portsmouth Independent Business Quantity
Price: $200.00
Seacoast Independent Business Quantity
Price: $300.00
Non-Profit Organization Quantity
Price: $175.00
Non-Profit Organization + Raffle Quantity
Price: $275.00
Downtown Portsmouth Restaurant (in Festival area) Quantity
Price: $295.00
Portsmouth Restaurant/Vendor Quantity
Price: $350.00
Other Restaurant/Vendor Quantity
Price: $600.00
Non-Profit Organization - Food Vendor Quantity
Price: $275.00
All Others Quantity
Price: $600.00
Sponsor Quantity
Price: $0.00
Political Parties/Candidates/PACs Quantity
Price: $0.00
Political Parties/Candidates/PACs must contact Pro Portsmouth at info@proportsmouth.org for booth fee amount
Payment Method*
- Credit Card
- Check
- Sponsor
A check for your booth space must be made payable to Pro Portsmouth, Inc. and mailed to Pro Portsmouth, Inc., PO Box 967, Portsmouth, NH 03802. ***Your application will not be reviewed until the check is received
A 3.5% processing fee is applicable on all credit card payments.

*If you have trouble uploading your files please send them to Barbara at info@proportsmouth.org
List/describe ALL sales items, menus, printed materials, displays, demonstrations, and any other activities that you will offer. Discrepancies between descriptions and actual "day of" content will be considered to be in violation of festival rules (see Rules & Reg).*
Photos of all sale items are required with this application.
Drop files here or

Max. file size: 2 MB.
List all equipment that you will be using*
IMPORTANT - PLEASE READ: Utilities (electricity, water) are NOT available. Generators are allowed in limited quantities for food vendors on Pleasant Street. Booths may not feature amplified music or performances of any kind without approval from Pro Portsmouth.*
- I have read and understand the above
Attach description, sketch of dimensions (LxWxH), picture, and configuration of your display booth (open/solid back, overhead structure, etc.); we reserve the right to request samples of your products.
Drop files here or

Max. file size: 2 MB.
Returning Vendors: requested booth location (There are no placement guarantees – all Downtown Merchants will receive the right of first refusal for their Storefront space.)

MSD 2024 Rules and Regulations
1. Applicants will be assigned a booth space with priority given to Portsmouth/Seacoast applicants. Pro Portsmouth, Inc. reserves the right to reallocate spaces as necessary. Any accepted applicant not in their assigned place by 8:30AM on Saturday, June 8th will be considered to have forfeited the right to occupy their designated booth space.

2. Accepted applicants will receive a VENDOR PASS which must be shown at entrance points to gain access to setup and must be prominently displayed at booth throughout the day. Please make sure we have your correct mailing address.

3. No trailers, trucks, cars, vans, or other vehicles will be permitted as booths or displays. During booth setup (6:30 - 8:30AM), vehicles cannot block other vendors’ vehicles. Any vendor blocking traffic for an extended period of time may, at the discretion of PPI and its agents, forfeit their booth space.

4. Raffles and games of chance, unless approved by PPI, are prohibited.

5. Absolutely no novelty items, including, but not limited to, items like propellants or snapping toys permitted to be sold or distributed at MSD. Anyone selling, distributing or displaying any items or products deemed inappropriate by PPI risks removal from the Festival.

6. No use of the Market Square Day logo without PPI’s permission (merchandise). Market Square Day ‘mentions’ should acknowledge “Pro Portsmouth, Inc.”

7. No transportation vehicles will be permitted inside the event area between the hours of 8:30AM and 4:00PM on Saturday, June 8th. Vendors must cease selling and begin breakdown at 4:00PM SHARP.  Early breakdown is not permitted. Failure to cease the sale of goods promptly at 4:00PM will result in forfeiture of security deposit. Entrance of any vehicle is at the discretion of PPI/Portsmouth Police Department.

8. Use of the sidewalk for additional vendor space or storage is strictly prohibited. Sidewalks must remain clear at all times per order of the City of Portsmouth. Vendors may not hawk/canvas/rove beyond their booth space (streets or sidewalks). Failure to adhere to this guideline will result in forfeiture of your booth space and your security deposit. Anyone vending/hawking/canvassing on the Streets/Sidewalks of the Festival area will be removed.

9. MSD participants are responsible for the cleanup of their designated space, including, but not limited to, corrugated boxes, trash or cooking oils and charcoal, and must supply their own receptacles for this purpose.

10. A Certificate of Insurance for your business or craft must accompany this application to be considered for participation. Vendors must note Pro Portsmouth, Inc. as an additionally insured party for the Festival date. The amount of liability coverage required is $1,000,000.00. Applications will not be approved and you will not receive a Booth assignment until you provide PPI with proof of insurance (Certificate).

11. Each applicant assumes all responsibility for all risk of loss in connection with any reservation and/or use of space on MSD. PPI and its agents, employees, officers, and members of the Board of Directors shall in no event be liable to any applicant or other persons an applicant may allow to use his/her space, for damage of property, theft of property, loss of property, or any other injury.

12. PPI reserves the right to limit the use of generators (primarily to the Pleasant Street/“Food Court” area).

13. PPI and its agents shall have the right to cancel MSD in the event of any act of God, including, but not limited to, rain or other unavoidable circumstances, as well as any acts that may impact public safety. This right to cancel shall continue during the course of MSD. PPI and its agents shall have complete and absolute discretion in determining if any such occurrence warrants cancellation. Because PPI is a not-for-profit organization which will have either spent or committed all of its revenues prior to MSD, the application fee of all accepted applicants will not be refunded. Should MSD be cancelled for any reason, no monies will be refunded.

14. Applicant agrees to indemnify and hold PPI and its agents, employees, officers, and members of the Board of Directors harmless from any and all claims, actions, damages, liability, and expenses in connection with any injury to person or property, including loss of life, associated with or arising out of this agreement hereunder. Applicant shall indemnify and hold PPI, its agents, employees, officers, and members of the Board of Directors harmless, and shall pay damages, costs, expenses, and reasonable attorney's fees that may be incurred or paid by PPI in connection with any litigations arising out of this application.

15. Downtown Merchants requesting Booth Space are required to set up a Booth complete with products, tables, tent.  PPI will not provide tents, booth hardware, power or water. All applicants must make their own arrangements; tents (weighted) are required.
Pro Portsmouth, Inc. reserves the right to accept or reject any application.*
I agree to the MSD 2024 Rules and Regulations

Pro Portsmouth, Inc. reserves the right to accept or reject any application.

I/We the undersigned, have read and understand the rules, regulations, financial obligations, and insurance requirements stated above and by signing below do herewith agree to all of the aforementioned. I/We also understand that failure to comply with same may, at the discretion of PPI, result in the forfeiture of booth space and any fees paid.
Name of Applicant (Please type)*
Date*
MM slash DD slash YYYY

The 47th Annual Market Square Day Festival Application for Booth Space – Saturday, June 8th

Step 1 of 10 - Important Reminder

* Important Reminder About Our Office Location

Pro Portsmouth has moved to a new location, please make note of our physical address and mailing address below.

NEW FOR 2024:

Vender Check In Streets:

MSD 2024 Rules and Regulations